Fee collection is the lifeblood of a private school. These habits help schools collect more, earlier, with fewer awkward conversations.
1. Bill clearly and early
Give every family an itemised bill before the term starts, with optional items clearly shown.
2. Offer agreed instalments
A written instalment plan with dates is easier to follow — and to follow up — than open-ended promises.
3. Send reminders with the actual balance
"Your ward's balance is GH₵ 450, due Friday" gets a better response than a general notice.
4. Make paying easy
Mobile money and card payments through a secure link, with an automatic receipt, remove a trip to the school.
5. Give parents a view of their account
A portal showing bills, payments and balance builds trust and settles disputes quickly.
6. Watch the debtors list weekly
Know who owes, how much and for how long — by class.
7. Apply penalties and discounts consistently
Clear rules on late penalties, sibling discounts and scholarships, applied the same way for everyone.
ACNEXUS School Manager supports each of these. See the fees features.